PRIVACY POLICY
Privacy Policy
Last updated: 18 August 2026
TETRAKMONIA respects your privacy and is committed to handling personal data responsibly, transparently and securely.
This Privacy Policy explains how personal information may be collected, used, stored and shared when you visit tetrakmonia.com, contact TETRAKMONIA regarding its services, communicate with us in a professional capacity, or engage with us in connection with recruitment and talent opportunities.
1. Who We Are
TETRAKMONIA is a boutique international consultancy providing recruitment, operational support and international project delivery services.
For the purposes of applicable data protection legislation, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the data controller is:
Dimos Mavrodimos, trading as TETRAKMONIA
Greece
General enquiries: connect@tetrakmonia.com
Talent and recruitment enquiries: talent@tetrakmonia.com
The data controller determines the purposes and means by which personal data processed by TETRAKMONIA is handled.
2. Scope of This Privacy Policy
This Privacy Policy applies to personal data processed through or in connection with:
the TETRAKMONIA website;
business and service enquiries;
prospective and existing client relationships;
recruitment and talent sourcing activities;
candidate communications;
professional and delivery partner relationships;
project and operational communications.
It does not apply to third-party websites or services that may be accessed through links on our website.
3. Personal Data We May Collect
The personal information we process depends on the nature of your interaction with TETRAKMONIA. It may include:
Contact information
Your name, email address, telephone number, location and other contact details.
Professional and business information
Your job title, employer or organisation, professional background, areas of expertise and business contact information.
Enquiry and correspondence information
Information contained in emails, enquiries and other communications with TETRAKMONIA.
Recruitment and candidate information
Your CV or résumé, employment history, education, qualifications, skills, professional experience, location, availability, compensation expectations and other information relevant to a recruitment opportunity.
Project and commercial information
Information necessary to understand, scope, coordinate or deliver a potential or existing assignment, project or professional relationship.
Website and technical information
Where applicable, this may include IP address, device or browser information, technical logs and information collected through cookies or similar technologies.
We aim to collect only personal information that is reasonably necessary for the relevant purpose.
4. Where We Obtain Personal Data
We may obtain personal information:
Directly from you
For example, when you email us, submit professional information, discuss a project or communicate with TETRAKMONIA.
From clients, professional contacts or referrals
Where information is shared for legitimate business, recruitment or project-related purposes.
From publicly accessible professional sources
Such as professional networking platforms, company websites, professional directories and other publicly available sources relevant to recruitment or business activities.
Where the GDPR requires us to provide privacy information because personal data was obtained from another source rather than directly from you, we will do so within the applicable legal timeframe.
5. How and Why We Use Personal Data
TETRAKMONIA may process personal information in order to:
Respond to enquiries
To communicate with individuals or organisations that contact us regarding services, projects, partnerships or other professional matters.
Develop and manage professional relationships
To understand requirements, prepare proposals and manage existing or prospective business relationships.
Provide recruitment and talent services
To identify, assess and communicate with professionals who may be relevant to a client requirement or professional opportunity.
Manage candidate relationships
To discuss opportunities, understand experience and preferences, coordinate recruitment processes and maintain relevant professional records.
Deliver projects and services
To coordinate individuals, partners, contractors, specialists and stakeholders involved in assignments.
Operate and protect our business
To maintain business records, administer our systems, protect the security of our communications and website, and prevent misuse.
Meet legal and regulatory obligations
Where information must be retained, processed or disclosed under applicable law.
6. Legal Bases for Processing
We process personal data only where an appropriate legal basis applies. Depending on the circumstances, this may include:
Contractual necessity or steps taken before entering into a contract
Where processing is necessary to provide requested services, respond to a request relating to a potential engagement, or perform an agreement.
Legitimate interests
Where processing is reasonably necessary for legitimate professional or commercial activities, such as recruitment, talent sourcing, management of business relationships, project delivery or protecting our systems, provided those interests are not overridden by the rights and freedoms of the individual.
Consent
Where consent is the appropriate or legally required basis for a particular activity.
Legal obligation
Where processing is required in order to comply with an applicable legal or regulatory obligation.
7. Recruitment and Talent Sourcing
Recruitment forms an important part of TETRAKMONIA’s activities.
If you contact us regarding an opportunity, provide a CV or professional profile, or otherwise engage with us as a candidate, we may process information relating to your professional experience and suitability for relevant opportunities.
We may also identify professionals through:
publicly available professional profiles;
professional networking platforms;
industry and professional directories;
referrals;
clients and professional contacts;
previous professional interactions.
Where we contact an individual based on information obtained from a third-party or publicly accessible source, we will provide appropriate information regarding our identity and the processing of their personal data in accordance with applicable data protection requirements.
Where we propose to share an identifiable candidate profile with a client in connection with a specific opportunity, we will communicate appropriately with the candidate before doing so.
We do not sell candidate or other personal information.
8. Who We May Share Personal Data With
Where reasonably necessary for the purposes described in this Privacy Policy, personal data may be shared with:
clients and prospective clients in connection with recruitment or project requirements;
professionals, specialists, contractors or delivery partners involved in an agreed project;
website hosting and infrastructure providers;
email, cloud storage and communications providers;
IT, security and other technology service providers;
accountants, legal advisers and other professional advisers;
public authorities, courts or regulatory bodies where disclosure is required by law.
We seek to disclose only information that is relevant and reasonably necessary for the particular purpose.
TETRAKMONIA does not sell personal data.
9. International Data Transfers
Because TETRAKMONIA operates internationally and may use international technology or service providers, personal data may in some circumstances be processed or accessed outside the European Economic Area (“EEA”).
Where personal data is transferred outside the EEA and the GDPR requires additional safeguards, an appropriate lawful transfer mechanism will be used. Depending on the circumstances, this may include:
a European Commission adequacy decision;
Standard Contractual Clauses approved by the European Commission;
another transfer mechanism permitted under applicable data protection law.
10. How Long We Keep Personal Data
We do not intend to retain personal information indefinitely.
As a general working retention framework:
General enquiries and prospective business correspondence
May normally be retained for up to 24 months after the last meaningful interaction, unless a continuing business relationship or another legitimate reason requires longer retention.
Recruitment and talent information
May normally be retained for up to 24 months after the last meaningful professional interaction, so that we may consider relevant future opportunities, unless the information remains relevant to an active process or another lawful reason requires a different period.
Information relating to active client, contractual or project relationships
May be retained for the duration of the relationship and afterwards for such period as is reasonably necessary to meet legal, accounting, contractual or potential legal-claims requirements.
Technical and security information
Is retained only for as long as reasonably necessary for website operation, security and associated technical purposes.
Where information is no longer reasonably required, we will take appropriate steps to delete, anonymise or securely dispose of it.
11. Cookies and Website Technologies
The TETRAKMONIA website may use cookies and similar technologies necessary for website functionality and, where enabled, optional analytics or other services.
Further information about the cookies used by this website, their purposes and available controls is provided in our Cookie Policy.
Where consent is required for a non-essential cookie or similar technology, it will be used in accordance with the choices made through the website’s cookie consent tools.
12. Data Security
We take reasonable technical and organisational measures designed to protect personal data against accidental or unlawful loss, misuse, unauthorised access, disclosure, alteration or destruction.
Access to personal information is intended to be limited to those who reasonably require it for legitimate professional or operational purposes.
Although reasonable safeguards are used, no internet-based service or electronic transmission method can be guaranteed to be completely secure.
13. Your Data Protection Rights
Subject to the circumstances and applicable law, you may have the right to:
access personal data held about you;
request rectification of inaccurate or incomplete information;
request erasure of personal data in certain circumstances;
request restriction of processing;
object to certain processing, including processing based on legitimate interests;
receive certain personal data in a portable format where the right to data portability applies;
withdraw consent at any time where processing relies on consent;
lodge a complaint with a competent supervisory authority.
To exercise a data protection right, please contact:
For requests relating specifically to recruitment or talent data, you may also contact:
We may request information necessary to confirm your identity before fulfilling certain requests.
14. Complaints
If you have a concern about the way TETRAKMONIA processes your personal data, we encourage you to contact us first so that the matter can be reviewed.
You also have the right to lodge a complaint with the competent data protection supervisory authority.
As the data controller is established in Greece, the relevant supervisory authority is the Hellenic Data Protection Authority (HDPA).
15. Third-Party Websites
Our website may contain links to websites, platforms or services operated by third parties.
TETRAKMONIA does not control the privacy practices of those third parties. When visiting another website or platform, you should review the privacy information provided by its operator.
16. Changes to This Privacy Policy
We may update this Privacy Policy where necessary to reflect changes to our website, services, processing activities or applicable requirements.
The current version will be published on this page and the “Last updated” date will be revised when material changes are made.
17. Contact
For questions about this Privacy Policy, the processing of your personal data or the exercise of your data protection rights, please contact:
Dimos Mavrodimos
TETRAKMONIA
Greece
General and privacy enquiries:
connect@tetrakmonia.com
Talent and recruitment enquiries:
talent@tetrakmonia.com
TETRAKMONIA
Recruitment • Operations • International Delivery
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